People Operations Coordinator

What we do (and why it matters):

Swarmer develops software that makes drones autonomous and allows them to operate together, in large teams, without pilots required. Our technology has been battle-tested across 100,000+ combat missions in Ukraine — the world's most intense proving ground for drone warfare. We just closed a $15M Series A (the largest investment in Ukrainian defense tech since the war began) and we're scaling operations to serve NATO-aligned nations.

This isn't theoretical. This is software that's being used right now to save lives and defend democracy.

What we’re looking for:

We are looking for a People Operations Coordinator to handle the essential HR administration and support smooth employee experiences at Swarmer. You’ll own day-to-day tasks like onboarding, offboarding, HRIS data management, and benefits administration — and you’ll also have the chance to shape how these processes run in the future.

This is a great role for someone who enjoys structured work but wants to grow into building and improving processes. You’ll work closely with our HR lead, who will guide and mentor you, but you’ll have space to take ownership and suggest smarter ways of doing things.

You’ll be a good fit if you have:

• 1–3 years of experience in HR administration, HR coordination, or a similar role.
• A strong attention to detail and an organized approach — you keep processes accurate and well-structured.
• Confidence working with HR systems (experience with HiBob is a plus).
• A proactive, curious mindset — you’re eager to learn, ask questions, and suggest improvements.
• The ability to work independently while collaborating effectively — you know when to take ownership and when to align with others.
• Motivation to grow into process ownership and build strong people operations expertise.

What you’ll do:

• Coordinate onboarding and offboarding (contracts, documents, accounts, checklists).
• Administer benefits enrollment and terminations.
• Keep employee data up-to-date in our HRIS (PeopleForce).
• Ensure HR records and processes stay compliant and accurate.
• Be the first point of contact for employee HR-related questions.
• Support the HR lead in creating and rolling out policies and process improvements.
• Spot opportunities to make our people processes smoother and more efficient.

What you’ll get:

• A startup environment with space to learn and grow quickly.
• Guidance from an experienced HR lead, with room for your ideas.
• Opportunity to move from admin tasks into owning HR processes.
• Competitive salary and a comprehensive benefits package (insurance, paid sick leave, 20 paid days off per year).
• Flexible remote work options where possible.

How’s the hiring process going:

✔️ Intro Call → ✔️ Interview with Head of HR → ✔️ Final Interview with VP of Operations (optional) → ✔️ Offer

Please note that, as a leading defense tech company, we take operations security seriously and may need to perform additional background checks as part of our hiring process. We will do so in accordance with all applicable EU laws and regulations and safeguard your data in the process.

Why this matters (and why you should care):

Ukraine is deploying 5 million drones in 2025 alone. The US and NATO are paying attention. The future of defense isn't more pilots—it's smarter software. We're not selling PowerPoints; we're selling proven technology that's been refined under the most demanding conditions imaginable.

Our team is direct, moves fast, and doesn't waste time on performative nonsense. If you want a company with seven layers of approval and endless consensus-building, this isn't it. If you want to do the most important work of your career with people who say what they mean and execute, let's talk.

About your future manager:

A few words from the person behind the title.

“Hello! My name is Olha. I bring 15 years of experience in HR within the IT sector, with a strong focus over the last 4 years on veterans’ reintegration.

I believe the HR function exists to support teams and leaders in becoming stronger and more autonomous — never as a substitute for leadership itself. To me, the role of a leader is to serve their teams.

I’m convinced that almost everything can be learned and mastered — except values, and the ability of the mind to think both systematically and flexibly. These are non-negotiables.

Outside of work, I’m an active member of my community, and I enjoy art, food, and good laughs. Your memes are safe with me.”

Ready to Apply?