Supply & Office Operations Coordinator

TrafficDNA is a fast-growing online marketing company operating as a full-service advertising agency for its clients.

We are looking for a competent and responsible professional to join our team. In this role, you will be responsible for organizing and maintaining the effective functioning of the office space, ensuring a comfortable working environment for the entire team.

What we expect:

• At least 1 year of experience in a similar role.
• Skills in organizing tender procurement and working with suppliers.
• Ability to perform minor repair work (water supply, electricity, furniture, equipment, etc.).
• Experience in overseeing construction/repair work performed by contractors.
• Proficiency in Microsoft Office (Word, Excel).
• High level of responsibility, organization, and punctuality.
• Fluent Polish and Ukrainian (spoken).

Key responsibilities:

1. Procurement:

• Organizing the procurement of goods and materials.
• Monitoring inventory levels and organizing storage.
• Conducting tenders, negotiating, and ensuring delivery control.

2. Facility management:

• Performing minor repairs of engineering networks (water supply, electricity, ventilation, air conditioning).
• Organizing technical maintenance and overseeing repair work (finding contractors, monitoring execution, ensuring deadlines).

3. Administrative tasks:

• Managing rental agreements (negotiations, contract preparation, financial control).
• Coordinating with utility providers (gas, water, electricity, waste management).
• Working with 1C software: processing requests, closing advance reports, controlling payments.

4. Additional responsibilities:

• Completing personal assignments from management.
• Interacting with building occupants to identify and resolve facility-related issues.

Want to build your career with the best? – Contact us! We are waiting for you! 🚀