AI Process Automation Specialist

Ascendix Technologies, founded in 1996, is a global software service company specializing in AI and PropTech. Our core mission is to help our clients get top-notch business results through the smooth automation of processes, leveraging AI solutions, customer-facing apps, and precisely tailored back-office software to meet their distinct needs. Based in bustling Dallas, Texas, we operate across the globe, with strategically positioned teams throughout Europe. 

We are looking for a hands-on technical specialist to help our recruitment team adopt and scale AI-driven processes. This role is ideal for someone with a strong background in automation, AI agents, and workflow optimization who wants to make a measurable impact in how recruiting teams operate. 

You will work closely with our recruiters to analyze current workflows, identify automation opportunities, and design AI-driven solutions (e.g., sourcing, candidate pre-screening, interview scheduling, reporting). Your focus will be on building practical, scalable AI processes that improve speed, efficiency, and quality of hires. 

We would love to start cooperating if you have: 

• Proven experience in process automation, AI agents, or workflow optimization (ideally within HR/Recruitment but not mandatory). 

• Strong knowledge of tools such as N8N, Zapier, Make, RPA solutions, or custom scripting (Python/JavaScript). 

• Familiarity with AI platforms (OpenAI, Anthropic, HuggingFace, or similar) and their practical applications in business workflows. 

• Experience integrating APIs and automating cross-platform processes. 

• Analytical mindset with the ability to map and redesign workflows. 

• Excellent communication skills — able to translate technical setups into simple steps for non-technical users. 

Nice-to-Have 

• Prior experience working with Applicant Tracking Systems (ATS) and HR tech stack. 

• Understanding of data privacy, compliance, and ethical AI practices. 

• Ability to prototype chatbots or conversational AI for candidate interaction. 

Responsibilities: 

• Audit existing recruitment workflows and identify areas for AI/automation implementation. 

• Design, build, and configure AI agents and automation pipelines to support recruiters in sourcing, candidate communication, and data management. 

• Integrate AI tools with our existing ATS, CRM, and communication platforms (e.g., Microsoft suite, Teams). 

• Research and validate new AI tools and recommend the best-fit solutions. 

• Provide guidelines, documentation, and quick training for recruiters to ensure smooth adoption. 

• Monitor, measure, and improve implemented processes to ensure efficiency and accuracy. 

Ascendix offers you: 

• Flexible part-time or contract-based engagement. 

• Opportunity to build AI-driven recruitment operations from the ground up. 

• Collaboration with a forward-thinking recruitment team eager to adopt AI. 

• Competitive hourly/contract rate, depending on experience.