Accountant / PE Support Specialist (maternity leave cover)

Location: Ukraine, Poland (Remote)

Type: 3-month B2B Contract from February to April 2026 (maternity leave cover — exact dates may fluctuate)

Start date: February 2026 (flexible depending on final timeline)

About the Role:

We are looking for a detail-oriented and reliable Private Entrepreneur (PE) Support Specialist to provide administrative, financial, and operational support to our Polish B2B contractors (24 people). 

In this role, you will handle core JDG support activities, including preparing invoices, managing expenses, documenting FX differences, and coordinating required filings such as VAT UE, VAT-7, ZUS reports, monthly tax advances, and annual declarations (PIT-28, PIT-36).

You will also keep contractors informed about regulatory changes, guide them through CEIDG updates, communicate deadlines related to new ZUS programs, and act as a trusted advisor to our Polish B2B contractors in tax-related matters.

Your Key Responsibilities:

• Providing end-to-end administrative and accounting support for Polish JDG (18 team members on JDG-ryczałt, 4 on JDG-skala podatkowa)
• Preparing, issuing, and sending invoices
• Managing the calculation and proper documentation of foreign-exchange differences
• Tracking and processing business expenses
• Providing support in preparing and submitting VAT UE and VAT-7 filings, mandatory reports to ZUS, monthly advance payments for personal income tax and annual tax declarations (PIT-28, PIT-36)
• Keeping team members informed about legislative changes relevant to their activities
• Providing guidance on the procedures and deadlines for submitting updates to CEIDG when required
• Monitoring and communicating the rules and deadlines for transitioning to new ZUS relief programs
• Acting as a trusted advisor to our Polish B2B contractors in tax-related matters.

What We’re Looking For:

• Proven experience working with Polish B2B contractors
• Experience with the Infakt accounting platform
• Strong understanding of Polish PE laws, ZUS, PIT, VAT, and typical tax regimes for sole proprietors
• Ability to explain complex regulations clearly and patiently
• Solid communication skills in Polish and English
• Strong organizational skills, reliability, attention to detail, and ability to work independently
• Comfortable working in a fully remote environment