Office & People Operations Assistant

Join Breeze as an Office & People Operations Assistant and help create a space where our team feels comfortable, supported and inspired to do their best work. In this role, you’ll take care of daily office operations in Poland, support HR and recruiting processes, and help build a positive team experience through thoughtful organization, events and people-focused initiatives.

Who We Are:Our mission is to provide access to a tool for deep self-discovery. Our product, Breeze, empowers over 14 million users with:

• Self-discovery tests that help reveal your true essence.
• A personalized routine plan to help find daily happiness and foster useful habits.
• Gain clarity, foster gratitude, and find peace with daily journaling and self-reflection questions.

Our dedication has earned us a user rating of 4.6. We’ve been featured as one of Apple’s “New Apps We Love”.

Why You’ll Love Working With Us:

• Flexible Work Model: Work remotely, from our Warsaw office, or a blend of both — whatever suits you best.
• Generous Time Off: Enjoy 28 days of vacation, 12 personal days, and unlimited sick leave.
• Career Growth: We prioritize your career advancement with opportunities to enhance your skills and expand your impact.
• Psychological Support: We cover therapy or counseling sessions to support your well-being.
• Fitness Allowance: Stay active with financial support for sports-related activities.
• Language Courses: Improve your English skills with reimbursement for courses, tutors, books, and language apps.
• Supportive Team: Join a collaborative community of enthusiastic and ambitious professionals.

Your role:

• Ensure the efficient and comfortable operation of the office in Warsaw: maintain order and organize the procurement of necessary supplies, equipment and groceries.
• Coordinate and manage cooperation with service providers (cleaning services, suppliers, technical services) and arrange repair or maintenance work in the office when needed.
• Organize deliveries and postal shipments.
• Coordinate employee and partner greetings, including preparing and sending gifts.
• Organize team events and informal activities such as team-building events, workations and team gatherings.
• Support the onboarding of new employees: prepare welcome packs, organize their first working day and assist with administrative questions.
• Support HR processes and maintain accurate records in internal systems: update employee statuses, absences and basic administrative information.
• Participate in the recruitment process: assist with job postings, research job boards, source candidates, screen profiles, and conduct initial interviews.
• Participate in organizing potential office changes in the future: assist with relocation, setting up a new office space, and coordinating related organizational processes.

About you:

• Experience in an Office Manager, Administrative Assistant, HR Assistant, or similar role.
• An organized person who values structured processes and attention to detail.
• Ability to handle multiple tasks simultaneously and quickly switch between them.
• Proactive and able to independently find solutions to everyday organizational tasks.
• Ability to manage your own work and bring tasks to completion.
• Experience organizing team events or internal activities.
• Strong communication skills and a genuine desire to help people.
• Experience in talent sourcing and conducting interviews.
• English and Polish proficiency at B1-B2 level.

Ready to make a meaningful impact through your talents and expertise? Apply now and join a mission-driven team dedicated to improving daily life for millions!