Administrative Assistant

We are looking for a reliable and proactive Administrative Assistant who will help us keep things running smoothly behind the scenes. You will take care of travel arrangements, manage equipment orders, handle some light finance tasks, and support the team with various research and sourcing needs. If you love to help people and create order around you, we would like to talk!

What you’ll be doing:

• Booking flights, hotels, conference tickets, helping with visa arrangements when needed (rare cases)
• Ordering laptops and other equipment for employees across different locations, making sure everyone gets what they need on time
• Keeping simple records of team expenses, collecting receipts, and preparing internal reports
• Helping the team with small research tasks like finding the best service providers, analyzing options, or gathering info for internal projects
• Finding vendors for various needs (travel, events, office supplies, merch, etc.) and helping to manage relationships
• Organizing branded merchandise orders, working with vendors, and making sure the team is happy with the results
• Preparing employees' documents (no worries, you shouldn't create them from scratch; we have examples)
• Team support (by request)

What we’re looking for:

• Previous experience in administration, office management, or travel coordination (1+ year)
• Excellent organizational skills and attention to detail
• Ability to handle multiple tasks and prioritize efficiently
• Proactive mindset — you don’t wait for instructions; you make things happen
• English — upper intermediate

Your hiring journey:

1. Short call with a recruiter (call up to 30 minutes)
2. An interview with the HR Manager (video call, approximately 1 hour)
3. Final interview with HRD (video call approximately 1 hour)
4. Offer

Benefits:

• The possibility to work with the best professionals
• Days off due to official public holidays apply locally
• Vacation days are due to local regulations, but not less than 20 working days are allowed for personal vacation purposes
• Five days with a sick leave note
• An additional four days off for personal emergency reasons
• Medical insurance in case of your relocation
• Language courses