Other

Middle Office Manager

UPSTARS is a product IT company where both people and brands take off 🚀 Our main focus is tech solutions and B2B services for international clients. We launch award-winning iGaming projects that shine bright in industry rankings ✨

And yes — supporting a transparent, legal Ukrainian market is a must. That’s why we became the third company in Ukraine to receive a B2B license for providing iGaming services.

In 2025, we’re scaling fast — both projects and our dream team. So now we’re looking for a Middle Office Manager to join our Workplace Experience crew and help make magic happen.

✅ Main tasks

Keeping the office running smoothly and the vibe positive.
Greeting guests and onboarding newcomers.
Managing daily office life: cleanliness, snacks, supplies, and all the little things that make everyone comfy.
Coordinating small maintenance or repair works.
Handling employees’ requests quickly and efficiently.
Working with vendors and suppliers — finding the best partners for smooth cooperation.
Keeping an eye on quality of goods and services.
Managing budgets and office expenses, submitting payments in Jira.
Handling office docs and payment requests.
Taking care of deliveries and courier services.
Helping with relocations and team events.
Supporting internal events — office celebrations, team buildings, lectures, workshops.
Assisting with external employer branding events.

💪 Mandatory requirements

1+ years of experience in Office Management (preferably in a company with 200+ people).
Project management skills.
Experience managing office budgets and financial reporting.
Great communication skills — you can find common ground with anyone.
Strong organizational abilities — you know how to prioritize and get things done.
Analytical mindset — you see problems and find smart ways to solve them.
Flexibility and stress-resistance — you stay calm and fast in dynamic situations.
English — B1, Polish — B1.
Confident user of Google Suite, MS Office, Zoom, and basic office tech.

🤞 Nice to have

Experience in IT.
Hands-on experience opening or closing offices.
Event support background.
Familiarity with Jira, Slack, Confluence, HiBob.

🌟 Our Values & Perks

Team spirit – we work, celebrate, and make an impact together.
Positivity – we enjoy what we do and love feedback, great vibes, and cool challenges.
Opportunities – clear career paths, performance reviews, mentoring, and personal growth programs.
Courage – we take on star-level challenges and ambitious goals.
Openness – we talk straight, value feedback, and encourage proactivity.
Innovation – we build tech solutions from scratch and automate routine stuff to focus on growth.
Freedom over bureaucracy – less red tape, more action.

🍪 Must-have

Work where you feel safe and comfortable — in our offices or remotely.
Official employment in Ukraine or Poland — we’ll help with all the paperwork.
20 paid vacation days, national holidays, and sick leaves — we believe in work-life balance.
Medical insurance at top clinics and psychologist coverage via Pleso.
Benefit Café – spend your monthly allowance on hobbies, sports, or anything you love.
Fun events, workshops, team buildings, and corporate parties.
Learning budget, corporate English, workshops, and online library access.