Executive & Office Operations Assistant (Warsaw)

Are you the heart of the office and the right hand of top managers? Able to multitask across different fronts and still keep everything under control? Then keep reading!

Softsich is a young and ambitious company rapidly gaining momentum in the iGaming world. We’re looking for that one Executive & Office Operations Assistant who wants to grow with us and become an essential support for our leadership and team in Warsaw.

In this role, you'll combine personal support for C-level executives, office administration, and the organization of key company processes. Your superpowers are proactivity, organization, and a service-oriented mindset.

Key responsibilities:

• Personal support for C-level executives: handling personal requests, coordinating tasks, assisting in planning and managing the work schedule.
• Office administrative support in Warsaw: handling purchases, coordinating with suppliers, managing deliveries, and overseeing office expenses.
• Business trip coordination: booking tickets and accommodations, managing logistics, and assisting during conferences.
• HR team support: organizing team buildings, coordinating merch and gift orders for employees and partners.
• Remote support for the Kyiv office: managing internal processes that can be handled remotely.

It’s a match if you have:

• At least 1 year of experience in a similar role.
• Excellent organizational skills and attention to detail.
• Ability to multitask efficiently and meet deadlines.
• Practical experience in organizing travel and working with vendors and contractors.
• A high level of responsibility and strong communication skills.
• Conversational Polish (for daily communication with contractors).
• Confident use of Excel / Google Sheets (working with spreadsheets, budgets, and reporting).
• Residence in Warsaw.

What we offer:

• Work in a modern office (Warsaw).
• Flexible schedule.
• An incredibly friendly team, always ready to share knowledge, help, and support.
• 24 paid vacation days per year.
• Paid sick leave.
• Medical insurance (for specialists from Ukraine; other countries — in progress).
• No energy or cooperation with the aggressor country, related businesses, or partners.
• Reimbursement of expenses related to conferences and business trips.
• Birthday greetings.
• Online and offline team buildings.
• Corporate celebrations.

Feel the rhythm of Softsich, where every day brings new challenges, team support, and space for growth. Send your CV now — let’s get to know each other better!