HR/People Operations Specialist

About the Company

OLSYS Ltd provides full-service solutions for mid-market and enterprise organizations.

As an enterprise software development company, we are building long-term partnerships helping our clients accelerate their digital experiences with reasonable IT investments.

Our tailored approach, e-commerce focus, and flexible solutions allow us to design, develop, and deliver scalable, integrated commerce platforms that drive profits and boost the business.

15+ years of experience, 100+ projects, 50+ specialists

We’re looking for a proactive and well-organized HR/People Operations Specialist who can combine hands-on HR administration, employee support, and advisory for managers. If you thrive in a dynamic environment, enjoy building great employee experience, and have a strong grasp of Polish labor law — this role might be for you.

Requirements:

• At least 2 years of experience in HR administration/personnel services.
• Languages: English (B2), Polish (B1+), Russian/Ukrainian (C1)
• Highly organized, detail-oriented, and discreet.
• Great interpersonal skills – proactive, approachable, service-oriented.

Nice to have:

• Experience in IT or a tech company.
• Experience in hiring foreign and non-EU nationals in Poland

Responsibilities:

HR & People Operations

• Be the first point of contact and daily support for employees in all HR-related questions (policies, benefits, time off, processes).
• Manage and update the employee HR system (data, employment status, personal records).
• Coordinate onboarding and offboarding processes.
• Ensure proper and compliant HR documentation for UoP and B2B employees.
• Administer and monitor time-off requests, leave balances, and benefit programs.
• Conduct 1:1 meetings, probation reviews, and support performance processes.
• Guide new B2B hires in setting up business activities and understanding collaboration terms.
• Perform background checks for new hires.
• Participate in HR initiatives, employer branding efforts, and internal projects.

Payroll & Administration

• Administer employee benefits and maintain relationships with vendors (e.g., MyBenefit).
• Keep compensation data accurate and up to date.
• Collaborate closely with the General Manager in Poland.
• Support onboarding and compliance for foreign and non-EU employees, aligned with Polish labor law.

What We Offer

• Flexible form of cooperation: B2B or UoP
• 26 paid vacation days per year (B2B)
• Public holidays off
• Up to 60 unpaid leave days annually (B2B)
• Multisport card
• Luxmed (Mybenefit platform)
• English classes
• Coworking reimbursement (if needed)
• Company equipment (laptop, phone)
• Annual training budget (courses, workshops, conferences – post-probation)
• Flexible working hours
• 100% remote option