Finance Coordinator (Krakow-based role)

PLVision is looking for a detail-oriented and proactive Finance and Office Coordinator to join our Administrative team in Krakow. Your primary responsibility will be to support the Finance and Accounting department by ensuring the accurate and timely handling of financial documentation, preparing data for monthly reports, assisting with payments and invoicing, and communicating with external partners.

Additionally, you will contribute to the effective operation of our Kraków office. This includes maintaining relationships with local vendors and service providers, organizing essential purchases, and supporting our specialists with administrative needs such as travel arrangements and documentation. You will also work closely with colleagues from our Lviv location to ensure consistency and alignment across offices.

This role is ideal for someone who enjoys taking ownership, thrives in a structured environment, and seeks professional development at the crossroads of finance, administration, and operations. You’ll be part of a supportive team that values initiative, precision, and collaboration. It’s an excellent opportunity to advance your career in a growing international company.

Responsibilities

Financial and Administrative Responsibilities(90% workload):

• Maintain payment registers; preparing and processing invoices
• Manage interactions with banks
• Support document flow with contractors and sole proprietors (JDG)
• Assist with the registration process of sole proprietorships (JDG) in Poland
• Communicate with insurance companies
• Prepare selected data for monthly financial reports
• Coordinate the annual audit: liaising with accountants and auditors, preparing necessary documents
• Work in Jira: creating and closing payment requests and other related tasks

Office Support(10% workload):

• Organize essential office purchases (e.g., coffee, water, office supplies)
• Coordinate with vendors, notaries, and courier services
• Support the shipping of equipment and documents
• Assist with business trip arrangements and day-to-day matters for employees in Poland
• Support management during visits to Kraków (e.g., meetings, bank visits)
• Enter expenses and payment transactions into 1C

Requirements

• Higher education (Bachelor’s or Master’s degree in Finance or Accounting)
• Experience in finance or accounting
• High stress resistance, independence, sense of responsibility, accuracy, and conscientiousness in task execution
• At least 6 months of experience in an administrative role
• Experience working with 1C, Jira, PandaDoc, and MS Office
• Proficiency in Polish
• Proficiency in Ukrainian
• Proficiency in English

About PLVision

PLVision is a European networking software product development company that helps businesses unlock the full potential of open and disaggregated technologies. We deliver end-to-end, vendor-agnostic solutions, tailored to meet client’s specific use cases, enabling greater flexibility, scalability, and sustainability while ensuring cost control and predictability.