Office Manager

We`re rapidly growing and inviting an Office Manager to our team.

Required skills and expertise:

• Previous experience in a similar role will be an advantage, but not mandatory —  we are open to candidates without prior experience.
• Fluency in Polish, Russian or Ukrainian and at least Upper-Intermediate level of English.
• Strong sense of responsibility, attention to detail, and accuracy.
• Ability to make independent decisions.
• Strong team player with good collaboration skills.
• Pleasant communication style, ability to smooth out conflicts and maintain a positive atmosphere.
• Proactive attitude and willingness to take initiative.
• Creative thinking will be considered a plus.

You would be running such tasks as:
Office Administration

• Plan and control the timely purchasing of goods for office needs(water, snacks, coffee, fruits etc.);
• Purchase of necessary furniture for office space and organize office workspace for comfortable work, bringing new ideas for office improvements;
• Handle and resolve office-related issues and malfunctions (e.g., equipment, supplies, facilities);
• Negotiating with contractors and service providers (cleaning, food providers, business center providers);
• Assist all employees with general ad-hoc administrative task.

Payments

• Process payments of invoices and contractors’ services related to administrative expenses, as well as expenses of the Tech and Finance teams;
• Create and submit requests in the internal system;
• Ensure that all items are invoiced and paid on time.

Business Trips

• Assist HR Admin Manager with organize employee business travel arrangements according to the company’s travel policy and budget (book flights, accommodations, and transfers for business trips).

Other HR-related tasks

• Take part in the organization of corporate events (on-site and off-site events, team-building events etc);
• Assistance in the creation and production of new merch for employees;
• Organizing gifts and bonuses for birthdays, anniversary, weddings, childbirths, etc.

We offer:
Care for your health and well-being

• 100 % paid sick leaves;
• 20 working days of paid vacation;
• Medical support;
• Benefits Cafeteria (budget for gym/stomatology/psychological service & etc.);
• Corporate gifts & events.

Professional growth & development

• Competitive salary with annual salary promotions;
• The annual budget for professional courses, conferences, workshops, and books;
• Internal training courses;
• Work with a team of professionals and have the opportunity to share knowledge.

Corporate Culture

• Dynamic and result-oriented work environment;
• The ability to influence product development at an early stage;
• Openness to new ideas and approaches, healthy team discussions;
• No “red tape” culture.

Candidate journey:
HR Interview —> Interview